Certified Materials Management. Without the Manual Work.
If you work in sustainability, compliance, or sourcing, these challenges are familiar: Transaction certificates arrive late, incomplete, or with data that doesn't align with your purchase orders. Quantities on certificates don't always align with what was delivered. Certificates expire and renewals go untracked until an auditor asks. Documentation sits across supplier inboxes, shared drives, and spreadsheets with no single source of truth.
Most teams already have a process for this, but it's manual and time-consuming. Reviewing one purchase order thoroughly takes hours: checking every certificate, reconciling every quantity, flagging every mismatch. Multiply that across hundreds of orders per season and the workload grows faster than any team can absorb.
Certified Materials Management takes what you're already tracking and makes it continuous and automatic.
Per Certificate
Used to take hours of manual extraction across messy documents.
- Now: seconds.
Per Supplier Request
Used to mean emails, chasing, and explaining.
- Now: drag and drop.
Per Discrepancy
Used to mean investigating.
- Now: reviewing and approving.
Watch Certified Materials Management in Action
How it Works
Replace Manual Certificate Reconciliation with a Continuous, AI-Driven Process
- Import your purchase orders into the platform via Excel upload. The system creates a tracking record per PO and structures suppliers, materials, and certifications around each line item.
- Suppliers receive a structured collection request by email. They drag and drop their documents directly: no PO assignment, no field-by-field forms, no portal training required.
- AI reads, classifies, and extracts the key data automatically. Any document format, any language, handwritten included. No template mapping required.
- Each document is matched to the relevant purchase orders automatically, including many-to-many relationships across split shipments, consolidated invoices, and partial transfers.
- Quantities are reconciled across certificates, invoices, and shipments. Discrepancies are surfaced with a clear status — Valid, Valid with Risk, or Invalid — and a plain-language explanation, while there is still time to fix them.
Free eBook
Can You Prove It?The Brand's Guide to Certified Materials Management in the Age of AI
TC reconciliation is one of the most manual processes in fashion. This guide explains what audit-ready certified materials management looks like with AI.
What's inside:
- The evidence chain behind every claim
- The 5 inconsistencies that fail audits
- How AI cuts certificate processing time by up to 70%
Built for the Teams Who Manage Certified Materials
Certified Materials Management is built for sustainability, sourcing, and compliance teams at fashion and textile brands who source certified materials and need to verify those claims at scale
Product-Level Evidence You Can Trust
You already pass audits but proving your claims still means weeks of manual work. Certified Materials Management removes that work behind proving claims and gives you product-level evidence behind every claim.
Stop Chasing Suppliers
Instead of chasing suppliers and matching documents manually, the system structures and tracks everything for you: supplier coordination, document collection, and process efficiency in one place.
Continuous Validation Instead Quarterly Rushes
Certified Materials Management replaces manual reconciliation with a system that continuously validates and reconciles your data. This automation means scalable data consistency.
Scale Certification Coverage Efficiently
Instead of struggling with growing certification complexity, Certified Materials Management gives teams an efficient and scalable way to manage claim verification, maintain oversight, and reduce risk exposure as operations expand.
"Audit findings can be triggered by something as small as a mismatch in a buyer's name. At the scale we operate, with tens of thousands of purchase orders, managing this manually is not realistic. Having a system that highlights what really needs attention will make a significant difference."
Sustainability Manager
Major US Sportswear Brand
"With our previous system, uploading transaction certificates meant navigating through many different layers for each individual shipment, around 30 minutes per shipment. With Retraced's bulk upload, the whole season's TCs are done in around two minutes. And once you upload a TC, it automatically connects to all relevant POs. Everyone said it makes their job very easy.”
TC Coordinator
Major Global Apparel Supplier
"Managing transaction certificates across our supplierbase has always been a manual, fragmented process.Knowing what has beensubmitted, what is stilloutstanding, and whether suppliers have acted onrequests takes significant effort. That effort repeatsbefore every audit cycle. A system that handles thiscontinuously is exactly what we have been looking for."
Sustainability Manager
Scandinavian Contemporary Fashion Brand
"Connecting all the suppliers, the brand, and the factories together in one system was a very new concept for me. I was excited to be part of it. We had multiple factory teams uploading transaction certificates into Retraced for the first time, with no dedicated onboarding, and everyone said it was very straightforward. All you need to do is find the PO and upload. It was not a difficult job at all.”
TC Coordinator
Major Global Apparel Supplier
Our Target: Reduce Certificate Processing Time by 70%
Certified Materials Management was co-created with global outdoor brands and leading European fashion houses. Across pilot brands, the goal is to reduce the time spent on certificate processing by 70 percent, turning months of periodic audit preparation into a background process that runs continuously.
See Certified Materials Management Run a Real PO End-to-End
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Frequently Asked Questions
No. It operates as a standalone system focused on certificate workflows. It complements your existing setup by solving one of the most manual parts: certificate reconciliation and validation.
Certified Materials Management supports a wide range of industry-recognized certification standards, including GOTS, GRS, BCI, RWS, and Lenzing certifications, among others.
The matching, extraction, and reconciliation are automated. Your team remains in the loop to review flagged findings and make final decisions.
No. Suppliers don't need an existing Retraced account. They receive an email invitation, it's free, and setup takes a few minutes. You can start without waiting for your supplier base to change anything.
It gives you the structured, product-level evidence needed to substantiate your claims. Compliance depends on multiple factors beyond documentation.